Method and System to Automatically Track and Manage Assets Using Mobile Devices

1. A computer-implemented method for automatically tracking and managing a plurality of assets through a device or desktop application, comprising: receiving Radio Frequency (RF) signals from an RFID tag of each of the plurality of assets; decoding the RF signals to retrieve data associated with the RFID tag of each of the plurality of assets; storing the data in a database; updating the database constantly thereby tracking the plurality of assets automatically during movement of the assets; receiving input from a user regarding a change in status of a first one of the plurality of assets; storing data regarding the change in status in the database; storing a plurality of standardized forms in the database, each of the standardized forms having a plurality of blocks; selecting, based on the type of change in status, a first one of the standardized forms to document the change in status; and automatically generating a completed first standardized form by filling in blocks of the first standardized form using data from the database concerning the first one of the plurality of assets, a user identity associated with the user, and the change in status; and saving the automatically-generated completed first standardized form.

2. The computer-implemented method as claimed in claim 1 , wherein the data describes a complete life cycle of the assets.

3. The computer-implemented method as claimed in claim 2 further comprising: saving the data on the device or desktop application.

4. The computer-implemented method as claimed in claim 1 further comprising: importing new assets automatically to capture all information through the device or desktop application.

5. The computer-implemented method as claimed in claim 1 further comprising: capturing signature automatically from the user through the device or desktop application.

6. The computer-implemented method as claimed in claim 1 further comprising: generating a barcode automatically on the completed first standardized form; and generating a signature based on type of assets.

7. A system for automatically tracking and managing a plurality of assets, the system comprising: a plurality of assets wherein each of the plurality of assets comprises an RFID tag; a computer having a database; a plurality of mobile devices, each of said plurality of mobile devices operable to: receive Radio Frequency (RF) signals from an RFID tag of each of the plurality of assets; decode the RF signals to retrieve data associated with the RFID tag of each of the plurality of assets; send the data to the database; update the database constantly thereby tracking the plurality of assets automatically during movement of the assets; provide alerts automatically based on data associated with the RFID tag of each of the plurality of assets; and receive a user input concerning a change in status of one of the plurality of assets; the computer configured to: generate reports automatically using data from the database and data received from each of said plurality of mobile devices for a plurality of asset management processes thereby achieving complete accountability; wherein generating a report comprises automatically selecting, based on a type of change of status identified in the user input concerning the change in status, a form template from a plurality of form templates saved in the database, filling out the selected form template, comprising importing data from the database into selected portions of the selected form template, the imported data comprising data concerning the one of the plurality of assets, a user identity associated with the user, and the type of change in status, and saving the filled out selected form template in a format amenable to transfer to another system.

8. The system as claimed in claim 7 wherein each of the plurality of mobile devices is configured with an application program.

9. The system as claimed in claim 7 wherein the assets are Government based assets.

10. The system as claimed in claim 7 , further comprising a desktop device and wherein each of the plurality of mobile devices and the desktop comprise an RFID reader.

11. The system as claimed in claim 7 further comprising a database in communication with each of the plurality of mobile devices to store information included in the RFID tag of each of the plurality of assets.

12. The system as claimed in claim 7 wherein the assets are Government based assets and wherein each of the plurality of mobile devices further comprise a decoder to decode RF signals received from the Government based assets.

13. A computer-implemented method for automatically tracking and managing a plurality of assets through a mobile device or desktop application, comprising: storing, in a database, a plurality of asset data sets concerning respective ones of a plurality of assets, each of the plurality of asset data sets being linked to a computer readable tag that is disposed on the respective one of the plurality of assets so that a first asset data set is linked to a first computer readable tag disposed on a first asset, the first asset data set including a first asset identity and a first asset status; storing a plurality of standardized form templates in a database, each of the standardized form templates corresponding to one of a plurality of asset tracking transactions and comprising a plurality of information blocks; receiving identity input indicating that a mobile device has read the first computer readable tag; receiving a user input via the mobile device, the user input being associated with the identity input and identifying an asset tracking transaction, a user identity, and a transaction data; automatically selecting a selected standardized form template of the plurality of standardized form templates based upon the asset tracking transaction identified in the user input; automatically populating a plurality of the information blocks of the selected standardized form template with the transaction data, user identity and first asset identity to create a completed selected form; saving the completed selected form in the database; and creating an updated first asset status based on the asset tracking transaction and transaction data, and saving the updated first asset status in the first asset data set.

14. The method as in claim 13 , wherein the computer-readable tag comprises an RFID tag, and each of the plurality of asset data sets comprises a code corresponding to the RFID tag disposed on the corresponding one of the plurality of assets, and comprising the mobile device generating the identity input after reading the RFID tag of the first asset.

15. The method as in claim 13 , additionally comprising the user entering condition data into the mobile device concerning the first asset, wherein the condition data is included in the user input, and comprising automatically saving the condition data in the first asset data set.

16. The method as in claim 13 , comprising automatically saving the completed selected form in the first asset data set.

17. The method as in claim 13 additionally comprising storing, in a database, a first inventory including a plurality of assets disposed at a first location, wherein the first asset is included in the first inventory.

18. The method as in claim 17 , wherein the identified asset tracking transaction is a check-out, and additionally comprising automatically removing the first asset from the first inventory.

19. The method as in claim 17 , wherein the identified asset tracking transaction is a disposal or recycle transaction, and additionally comprising automatically removing the first asset from the first inventory and adding an indication in the updated first asset status that the first asset has been disposed of or recycled.

20. The method as in claim 13 , wherein the identified asset tracking transaction is an assignment to a first project, and additionally comprising adding an indication in the updated first asset status that the first asset is assigned to the first project.