8892895

Integrated System for Electronic Tracking and Control of Documents

PublishedNovember 18, 2014
Assigneenot available in USPTO data we have
Technical Abstract

Patent Claims
26 claims

Legal claims defining the scope of protection. Each claim is shown in both the original legal language and a plain English translation.

Claim 1

Original Legal Text

1. A method for a test processor to track and control a plurality of secure test documents for administration to a test-taker population of individual test-takers, the method comprising: receiving, using on-line communication, test-taker information for each of the individual test-takers to provide precode data, wherein the precode data includes information specific to each of the individual test-takers and information specific to groupings of test-takers within the test-taker population; providing secure document data for the plurality of secure test documents, including assigning a unique identifier to each of the secure test documents to be distributed to the test-taking centers and completed by the plurality of individual test-takers at the test-taking centers, wherein the secure test documents are uniquely-identified secure test documents; associating the precode data with the secure document data for the uniquely-identified test documents; distributing the uniquely-identified secure test documents from the test processor to test-taking centers for administration of the uniquely-identified secure test documents to the plurality of individual test-takers; receiving, at the test processor, the uniquely-identified secure test documents that have been administered to the test-taker population from the test-taking centers and returned to the test processor; accounting for the uniquely-identified secure test documents to determine whether the secure test documents distributed from the test processor are received at the test processor, including verifying the uniquely-identified secure test documents received at the test processor using the secure document data and the precode data to provide verification results accounting for the uniquely-identified secure test documents distributed to the test-taking centers; reporting the verification results for unaccounted secure test documents to an entity using the precode data for the unaccounted secure test documents, wherein the verification results include appropriate precode data to assist the entity with resolving discrepancies between the uniquely-identified secure test documents that were distributed to the test-taking centers and the uniquely-identified secure test documents returned to the test processor; processing the received plurality of test documents, at the test processor, to determine test results; and reporting the test results using at least some information in the precode data, wherein receiving the uniquely-identified secure test documents that have been administered to the test-taker population from the test-taking centers and returned to the test processor includes: receiving one or more boxes that contain the plurality of secure test documents; processing the one or more received boxes, wherein processing the one or more received boxes includes verifying that the one or more received boxes correspond to one or more shipped boxes sent from the test-taking center, including: receiving shipping data regarding the one or more shipped boxes sent from the test-taking center; updating a database with the shipping data; identifying a unique identifier for each of the one or more received boxes; validating the one or more received boxes against the shipping data in the database; and updating the database to indicate whether the one or more shipped boxes sent from the test-taking center have been received at the test processing center; and processing the plurality of secure test documents contained within the one or more received boxes, including: identifying a security data record and a precode data record on each of the plurality of secure test documents contained in the one or more received boxes; and creating one or more scanned images for each of the plurality of secure test documents such that the one or more scanned images are processed.

Plain English Translation

A test processing system tracks secure test documents. It receives test-taker information online, creating precode data that includes details specific to each test-taker and group. Secure document data is created, assigning a unique identifier to each test document. The precode data is associated with the unique identifiers. The system distributes these uniquely-identified documents to test centers and receives them back after testing. It verifies received documents against distributed documents and precode data to account for all documents. Verification results are reported to an entity, including precode data to help resolve discrepancies. The system processes the received documents to determine test results, and reports these results using the precode data. This includes receiving boxes of test documents, verifying that the received boxes match shipped boxes using shipping data, identifying security and precode data records on each test document using barcodes, creating scanned images of the test documents for processing.

Claim 2

Original Legal Text

2. The method of claim 1 , wherein distributing the uniquely-identified secure test documents includes distributing a secure test document to a student taking a home-based assessment.

Plain English Translation

The test tracking method, as described in claim 1, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; and reporting these results using the precode data; also involves distributing a secure test document to a student taking a home-based assessment.

Claim 3

Original Legal Text

3. The method of claim 1 , wherein the precode data includes school data, class data and student data.

Plain English Translation

The test tracking method, as described in claim 1, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; and reporting these results using the precode data; includes precode data that contains school data, class data, and student data.

Claim 4

Original Legal Text

4. The method of claim 1 , wherein the precode data includes test requirements for the individual test-taker.

Plain English Translation

The test tracking method, as described in claim 1, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; and reporting these results using the precode data; includes precode data that contains test requirements for individual test-takers.

Claim 5

Original Legal Text

5. The method of claim 1 , wherein the uniquely-identified secure test documents distributed to the test-taking centers are printed with secure document data records such that each of the uniquely-identified secure test documents is printed with a unique secure document data record, and with a precode data record associated with the unique secure document data record.

Plain English Translation

The test tracking method, as described in claim 1, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; and reporting these results using the precode data; involves printing secure document data records on the test documents such that each document has a unique data record, and also includes a precode data record associated with the unique secure document data record.

Claim 6

Original Legal Text

6. The method of claim 1 , further comprising using on-line communication to receive from the test-taking centers updates identifying individual test-takers who were administered the secure test-documents.

Plain English Translation

The test tracking method, as described in claim 1, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; and reporting these results using the precode data; further involves receiving updates from the test centers identifying which test-takers were administered the secure test documents, using online communication.

Claim 7

Original Legal Text

7. The method of claim 1 , further comprising: using on-line communication to receive enrollment data from the test-taking center, wherein the enrollment data includes data for enrolling test-takers to receive the secure test documents; and using the enrollment data to prepare the uniquely-identified test documents for distribution to the test-taking center.

Plain English Translation

The test tracking method, as described in claim 1, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; and reporting these results using the precode data; also involves receiving enrollment data from the test-taking center via online communication, and using this enrollment data to prepare the uniquely-identified test documents for distribution.

Claim 8

Original Legal Text

8. The method of claim 7 , wherein using the enrollment data includes sharing the enrollment data with a procurement system through a computer readable medium for ordering material to prepare the plurality of test documents.

Plain English Translation

The test tracking method, as described in claim 7, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; and reporting these results using the precode data; receiving enrollment data via online communication and using the enrollment data to prepare documents for distribution; involves sharing the enrollment data with a procurement system through a computer-readable medium for ordering materials to prepare the test documents.

Claim 9

Original Legal Text

9. The method of claim 1 , wherein processing the one or more received boxes further includes reporting a status to the test-taking center regarding whether the one or more shipped boxes sent from the test-taking center have been received at the test processing center.

Plain English Translation

The test tracking method, as described in claim 1, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; and reporting these results using the precode data; and includes receiving boxes of test documents, verifying that the received boxes match shipped boxes using shipping data, identifying security and precode data records on each test document using barcodes, creating scanned images of the test documents for processing; further includes reporting a status to the test-taking center regarding whether the shipped boxes have been received.

Claim 10

Original Legal Text

10. The method of claim 1 , wherein processing the one or more received boxes further includes assigning the one or more received boxes to Work-In-Progress (WIP) groups.

Plain English Translation

The test tracking method, as described in claim 1, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; and reporting these results using the precode data; and includes receiving boxes of test documents, verifying that the received boxes match shipped boxes using shipping data, identifying security and precode data records on each test document using barcodes, creating scanned images of the test documents for processing; further includes assigning the received boxes to Work-In-Progress (WIP) groups.

Claim 11

Original Legal Text

11. The method of claim 10 , wherein assigning the one or more received boxes into WIP groups includes assigning the one or more received boxes to one or more identified pallets of boxes.

Plain English Translation

The test tracking method, as described in claim 10, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; and reporting these results using the precode data; and includes receiving boxes of test documents, verifying that the received boxes match shipped boxes using shipping data, identifying security and precode data records on each test document using barcodes, creating scanned images of the test documents for processing; and assigning the received boxes to Work-In-Progress (WIP) groups; includes assigning the boxes to one or more identified pallets of boxes.

Claim 12

Original Legal Text

12. The method of claim 1 , wherein identifying a security data record and a precode data record on each of the plurality of test documents contained in the one or more received boxes includes: reading a security bar code representing a security data record, and reading a precode bar code representing a precode data record.

Plain English Translation

The test tracking method, as described in claim 1, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; and reporting these results using the precode data; and includes receiving boxes of test documents, verifying that the received boxes match shipped boxes using shipping data, identifying security and precode data records on each test document, creating scanned images of the test documents for processing; where identifying data records includes reading security and precode barcodes.

Claim 13

Original Legal Text

13. The method of claim 1 , wherein processing the plurality of test documents contained in the one or more received boxes further includes processing the one or more scanned images to score objective scoring tasks and open-ended scoring tasks.

Plain English Translation

The test tracking method, as described in claim 1, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; and reporting these results using the precode data; and includes receiving boxes of test documents, verifying that the received boxes match shipped boxes using shipping data, identifying security and precode data records on each test document using barcodes, creating scanned images of the test documents for processing; further includes processing scanned images to score both objective and open-ended scoring tasks.

Claim 14

Original Legal Text

14. The method of claim 1 , wherein processing the plurality of test documents contained in the one or more received boxes further includes: performing an optical mark recognition (OMR) process to score objective scoring tasks; wherein creating one or more scanned images includes creating scanned images of open-ended scoring tasks for the plurality of test documents and distributing the scanned images of open-ended scoring tasks to readers for scoring.

Plain English Translation

The test tracking method, as described in claim 1, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; and reporting these results using the precode data; and includes receiving boxes of test documents, verifying that the received boxes match shipped boxes using shipping data, identifying security and precode data records on each test document using barcodes, creating scanned images of the test documents for processing; involves performing optical mark recognition (OMR) to score objective questions, creating scanned images of open-ended questions, and distributing those images to readers for scoring.

Claim 15

Original Legal Text

15. The method of claim 1 , wherein processing the plurality of secure test documents contained in the one or more received boxes includes: sorting the plurality of secure test documents according to project requirements; and processing the sorted plurality of secure test documents according to a priority established by the project requirements.

Plain English Translation

The test processing system tracks secure test documents. It receives test-taker information online, creating precode data that includes details specific to each test-taker and group. Secure document data is created, assigning a unique identifier to each test document. The precode data is associated with the unique identifiers. The system distributes these uniquely-identified documents to test centers and receives them back after testing. It verifies received documents against distributed documents and precode data to account for all documents. Verification results are reported. The system processes the received documents to determine test results, and reports these results. After receiving the test documents in boxes, the system sorts them according to project requirements, and processes them according to a priority established by the project requirements.

Claim 16

Original Legal Text

16. The method of claim 15 , wherein sorting the plurality of test documents according to project requirements includes regrouping like materials in one or more labeled boxes.

Plain English Translation

The test tracking method, as described in claim 15, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; reporting these results using precode data; receiving test documents in boxes, sorting them according to project requirements and processing them according to priority; the sorting process involves regrouping like materials in labeled boxes.

Claim 17

Original Legal Text

17. The method of claim 15 , wherein processing the sorted plurality of test documents includes: identifying a security data record and a precode data record on each of the plurality of test documents contained in the one or more received boxes; and verifying that the plurality of test documents were sorted according to project requirements.

Plain English Translation

The test tracking method, as described in claim 15, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; reporting these results using precode data; receiving test documents in boxes, sorting them according to project requirements and processing them according to priority; involves identifying security and precode data on each document, and verifying documents were sorted according to project requirements.

Claim 18

Original Legal Text

18. The method of claim 15 , wherein processing the sorted plurality of test documents includes providing reports for showing a status of the plurality of test documents contained in the one or more received boxes.

Plain English Translation

The test tracking method, as described in claim 15, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; reporting these results using precode data; receiving test documents in boxes, sorting them according to project requirements and processing them according to priority; further involves providing reports showing the status of the documents contained in the boxes.

Claim 19

Original Legal Text

19. The method of claim 15 , wherein processing the sorted plurality of test documents includes providing problem resolution screens for resolving discrepancies between the received plurality of test documents and the distributed plurality of test documents.

Plain English Translation

The test tracking method, as described in claim 15, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; reporting these results using precode data; receiving test documents in boxes, sorting them according to project requirements and processing them according to priority; includes providing problem resolution screens for resolving discrepancies between received and distributed test documents.

Claim 20

Original Legal Text

20. The method of claim 15 , wherein processing the sorted plurality of test documents further includes providing user-defined queries to obtain user-desired information.

Plain English Translation

The test tracking method, as described in claim 15, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; reporting these results using precode data; receiving test documents in boxes, sorting them according to project requirements and processing them according to priority; includes providing user-defined queries to obtain desired information.

Claim 21

Original Legal Text

21. The method of claim 20 , wherein providing user-defined queries to obtain user-desired information includes providing queries for tracking the plurality of test documents as the plurality of test documents are processed.

Plain English Translation

The test tracking method, as described in claim 20, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; reporting these results using precode data; receiving test documents in boxes, sorting them according to project requirements and processing them according to priority; providing user-defined queries to obtain desired information; includes providing queries for tracking documents as they are processed.

Claim 22

Original Legal Text

22. The method of claim 15 , wherein processing the sorted plurality of test documents according to a priority established by the project requirements includes: creating one or more scanned images for each of the plurality of test documents; and processing the one or more scanned images to score objective scoring tasks and open-ended scoring tasks.

Plain English Translation

The test tracking method, as described in claim 15, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; reporting these results using precode data; receiving test documents in boxes, sorting them according to project requirements and processing them according to priority; processing documents according to a priority based on project requirements involves creating scanned images of the documents and processing the images to score objective and open-ended tasks.

Claim 23

Original Legal Text

23. The method of claim 15 , wherein processing the sorted plurality of test documents according to a priority established by the project requirements includes: identifying a security data record and a precode data record on each of the plurality of test documents contained in the one or more received boxes; performing an optical mark recognition (OMR) process to score objective scoring tasks; and creating scanned images of open-ended portions of the plurality of test documents, and distributing the scanned images of open-ended portions to readers for scoring.

Plain English Translation

The test tracking method, as described in claim 15, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; reporting these results using precode data; receiving test documents in boxes, sorting them according to project requirements and processing them according to priority; processing documents according to a priority based on project requirements includes identifying security and precode data, using OMR to score objective tasks, and creating scanned images of open-ended portions for readers to score.

Claim 24

Original Legal Text

24. The method of claim 15 , wherein identifying a security data record and a precode data record on each of the plurality of test documents contained in the one or more received boxes includes: reading a security bar code representing a security data record, and reading a precode bar code representing a precode data record.

Plain English Translation

The test tracking method, as described in claim 15, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; reporting these results using precode data; receiving test documents in boxes, sorting them according to project requirements and processing them according to priority; identifying security and precode data records includes reading security and precode barcodes.

Claim 25

Original Legal Text

25. The method of claim 1 , further comprising archiving the plurality of test results on computer-readable media, and providing a communication module configured for on-line retrieval of the archived test results.

Plain English Translation

The test tracking method, as described in claim 1, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; and reporting these results using the precode data; further comprises archiving the test results on computer-readable media and providing a communication module for online retrieval of the archived results.

Claim 26

Original Legal Text

26. The method of claim 1 , further comprising: archiving the plurality of test documents and maintaining a database to identify a location for each of the plurality of test documents; and providing a communication module configured for on-line retrieval of the archived test results.

Plain English Translation

The test tracking method, as described in claim 1, which includes receiving test-taker information online, creating precode data that includes details specific to each test-taker and group; creating secure document data and assigning a unique identifier to each test document; associating the precode data with the unique identifiers; distributing these uniquely-identified documents to test centers and receiving them back; verifying received documents against distributed documents and precode data to account for all documents; reporting verification results; processing documents to determine test results; and reporting these results using the precode data; includes archiving test documents and maintaining a database to identify the location of each document, and also providing a communication module configured for online retrieval of the archived test results.

Patent Metadata

Filing Date

Unknown

Publication Date

November 18, 2014

Inventors

Jody Chesley
Michelle Edenborg
Mark Gedlinske
Doyle Kirkeby
Shawna Maryanovich
Doug Miller

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INTEGRATED SYSTEM FOR ELECTRONIC TRACKING AND CONTROL OF DOCUMENTS