Management Server and Image Forming System Including the Same

1. A management server comprising: a communication unit configured to receive job data from a terminal device, the job data generated by the terminal device on the basis of installed driver software, and to transmit the job data to an image forming apparatus, so as to cause the image forming apparatus to perform a job based on the job data; a registering unit configured to register account information of a user who uses the image forming apparatus; and a receiving unit configured to receive a setting operation, wherein the account information includes a user ID and a first password, when the communication unit receives the job data containing the account information input to the terminal device, the registering unit determines whether or not the account information contained in the job data satisfies a predetermined registration condition, and if a position information indicating a location of the terminal device set by the terminal device is contained in the job data and if the location is within a position range in which the receiving unit has received the setting in advance, the registering unit determines that the account information contained in the job data satisfies the registration condition and registers the account information contained in the job data, and if the job data does not contain the position information or if the location is outside the position range even if the job data contains the position information, the registering unit determines that the account information contained in the job data does not satisfy the registration condition and does not register the account information contained in the job data.

2. The management server according to claim 1 , wherein when the communication unit receives the job data containing the account information and the position information, if the location is within the position range and if the position information is set within a registration receiving period in which the receiving unit has received the setting in advance, the registering unit determines that the account information contained in the job data satisfies the registration condition and registers the account information contained in the job data, while if the job data does not contain date and time information indicating the date and time when the position information is set, or if the position information is set outside the registration receiving period even if the job data contains the date and time information, the registering unit determines that the account information contained in the job data does not satisfy the registration condition and does not register the account information contained in the job data.

3. A management server comprising: a communication unit configured to receive job data from a terminal device, the job data generated by the terminal device on the basis of installed driver software, and to transmit the job data to an image forming apparatus, so as to cause the image forming apparatus to perform a job based on the job data; and a registering unit configured to register account information of a user who uses the image forming apparatus, wherein the account information includes a user ID and a first password, the communication unit transmits a second password to the terminal device in advance, and when the communication unit receives the job data containing the account information input to the terminal device, the registering unit determines whether or not the account information contained in the job data satisfies a predetermined registration condition, and if the same password as the second password transmitted to the terminal device in advance is contained in the job data, the registering unit determines that the account information contained in the job data satisfies the registration condition and registers the account information contained in the job data, while if the same password as the second password transmitted to the terminal device in advance is not contained in the job data, the registering unit determines that the account information contained in the job data does not satisfy the registration condition and does not register the account information contained in the job data.

4. The management server according to claim 3 , wherein the second password is a password in which a valid time limit is set, and when the communication unit receives the job data containing the account information, if the same password as the second password transmitted to the terminal device in advance is contained in the job data and if the valid time limit of the second password is not passed, the registering unit determines that the account information contained in the job data satisfies the registration condition and registers the account information contained in the job data, while if the valid time limit of the second password is passed even if the same password as the second password transmitted to the terminal device in advance is contained in the job data, the registering unit determines that the account information contained in the job data does not satisfy the registration condition and does not register the account information contained in the job data.

5. A management server comprising: a communication unit configured to receive job data from a terminal device, the job data generated by the terminal device on the basis of installed driver software, and to transmit the job data to an image forming apparatus, so as to cause the image forming apparatus to perform a job based on the job data; and a registering unit configured to register account information of a user who uses the image forming apparatus, wherein the account information includes a user ID and a first password, the communication unit transmits to the terminal device in advance certificate generation information for the terminal device to generate an electronic certificate, and when the communication unit receives the job data containing the account information input to the terminal device, the registering unit determines whether or not the account information contained in the job data satisfies a predetermined registration condition, and if the job data contains the electronic certificate and if the electronic certificate is valid, the registering unit determines that the account information contained in the job data satisfies the registration condition and registers the account information contained in the job data, while if the job data does not contain the electronic certificate or if the electronic certificate is not valid even if the job data contains the electronic certificate, the registering unit determines that the account information contained in the job data does not satisfy the registration condition and does not register the account information contained in the job data.

6. The management server according to claim 1 , wherein the receiving unit receives an instruction to output information containing the registered account information, and when the receiving unit receives the output instruction, the communication unit transmits job data for outputting the information containing the registered account information to the image forming apparatus so that the image forming apparatus outputs the information containing the registered account information.

7. The management server according to claim 1 , wherein the image forming apparatus is an image forming apparatus capable of executing a print job of printing an image on a paper sheet, and the job data is a job data for the image forming apparatus to execute the print job.

8. The management server according to claim 1 , further comprising a storage unit for storing a predetermined valid period as a period in which the account information can be used, wherein the registering unit sets a start date and an end date of the valid period of the registered account information so that the start date of the valid period of the registered account information becomes a registration date of the registered account information.

9. The management server according to claim 8 , wherein when receiving a predetermined job data that is the job data containing the same account information as the registered account information, the communication unit transmits the predetermined job data to the image forming apparatus so as to cause the image forming apparatus to execute a job based on the predetermined job data, and when the job based on the predetermined job data is executed by the image forming apparatus, the registering unit resets the start date and the end date of the valid period of the registered account information so that the start date of the valid period of the registered account information corresponding to the account information contained in the predetermined job data becomes an execution date of the job based on the predetermined job data.

10. The management server according to claim 8 , wherein when the job is executed by the image forming apparatus in a logged-in state after receiving an input of the same account information as the registered account information, the registering unit resets the start date and the end date of the valid period of the registered account information so that the start date of the valid period of the registered account information corresponding to the account information input to the image forming apparatus in the logged-in state becomes an execution date of the job.

11. The management server according to claim 8 , wherein when there is first registered account information that is the registered account information whose end date of the valid period comes in a predetermined first period from the present date, the registering unit sets a period from the present date until the end date of the valid period of the first registered account information as an advance notice period, and the communication unit transmits the advance notice period to the terminal device that is used by a registered user of the first registered account information, so that the terminal device makes notification for the registered user of the first registered account information to recognize the end date of the valid period of the first registered account information in the advance notice period.

12. The management server according to claim 11 , wherein when the image forming apparatus that has received an input of the same account information as the first registered account information becomes the logged-in state before the advance notice period elapses, the communication unit transmits a command to the image forming apparatus in the logged-in state so that the image forming apparatus receives an instruction to execute the dummy job, and when the image forming apparatus in the logged-in state executes the dummy job, the registering unit resets the start date and the end date of the valid period of the first registered account information so that the first start date of the valid period of the first registered account information becomes an execution date of the dummy job.

13. The management server according to claim 8 , wherein if there is a second registered account information that is the registered account information in which the present date is the end date of the valid period, the registering unit sets a predetermined second period from the end date of the valid period of the second registered account information as an extension period, and the second registered account information is regarded as valid until the extension period elapses.

14. The management server according to claim 13 , wherein when the image forming apparatus that has received an input of the same account information as the second registered account information becomes the logged-in state before the extension period elapses, the communication unit transmits a command to the image forming apparatus in the logged-in state so that the image forming apparatus receives an instruction to execute the dummy job, and when the image forming apparatus in the logged-in state executes the dummy job, the registering unit resets the start date and the end date of the valid period of the second registered account information so that the start date of the valid period of the second registered account information becomes an execution date of the dummy job.

15. The management server according to claim 8 , wherein the account information contains type information indicating a type of the user, the valid period stored in the storage unit is determined for each user, and the registering unit discriminates the valid period corresponding to the type information contained in the registered account information and sets the discriminated valid period as the valid period of the registered account information.

16. An image forming system comprising: the management server according to claim 1 ; an image forming apparatus connected to the management server in a communicable manner; and a terminal device configured to transmit job data for causing the image forming apparatus to perform a job to the management server.